Separate the order into uses: participants, retail stock, gifts, display pieces and spares. This makes the total easier to explain and the packing easier to plan.
1. Build a quantity from your program.
For example, 120 welcome kits, 60 shop units and 20 spares create a 200-pennant planning total. This is an illustration, not a minimum or a sales forecast. Adjust every part to the actual program.
2. List every artwork version.
Different teams, class years, colors or sponsor marks may require separate production work. Give each version a name and quantity, then confirm how it appears in the quote.
3. Plan the finishing and packing.
List the header, hanging method, ties and any individual presentation. For several locations, add the quantity and receiving details for each destination.
4. Work back from the arrival date.
Allow time for artwork review, any sample, production and transit. Use the date you need the order in hand and flag event deadlines at the beginning.
5. Compare cost with your distribution plan.
For fundraising or retail, review the complete delivered order cost against your intended selling price and expected demand. Keep the approved artwork and specification together for future reorders.